Meeting Minutes

June 10th, 2019

Agenda

  1. Introductions and Greetings
    1. 11 people in attendance (Dianne, Douglass, Bich, Jessica, Jenna, Shawna, Tarra, Annabel, Future K parent)

      Mission Statement
  1. Admin Update – 10-15 minutes
    1. Kindergarten graduation on June 21st – no balloons or treats please
    2. Field Day!
    3. 5th grade vs. teachers kickball tournament
    4. Working on class assignments, enrollment and teachers should remain steady, not a lot of shifts over summer, small class sizes again. Shifts in teachers in SpecEd, and ELL departments.  
    5. Approved for blended funding through SPS. Current funding is separated by title 1, LAP, english learning, special ed, etc.  What blended funding means is that all that money from different areas is put together and the principal and BLT create a plan for appropriate use where all students are served.  This is a 3 year commitment that requires a more specific CSIP plan.
    6. Applying for the Levy again in 2020/2021.  Working with Denny and Sealth for vertical alignment.

  2. Treasurer Update – 10 minutes
    1. Update
      1. Balance is $6347.00
      2. Science night was $66 for owl pellets
    2. New Treasurer – Kimberly Davidson Mapes will be new treasurer!
    3. Fundraising Chair Position – Douglas may be interested
    4. Direct Give Campaign
    5. Online Donation Issues and Possible Next Steps
      1. Online donation button is not working because Fundly and payment processor (Stripe) aren’t communicating about the problem.
      2. Fundly platform charges a 4.9% fee for every transaction in addition to payment processing (2.9%).  Could be worth checking out a different organization. GoFundMe does not have a transaction fee. PayPal Charitable or Venmo might be a good option too…

  3. Grant Updates – 5 minutes
    1. Jessica (incoming K parent) is in the process of putting together a list of possible grants we can apply for.  She is also reaching out to large companies for donation (target, walmart, big5, etc). Will be at summer meeting with updates.
    2. Sparks grant tied into SPS and department of neighborhoods – could be enough to get tetherball poles for beginning of school year.
  4. Upcoming Events – 5  minutes
    1. Field Day – June 26th
      1. Volunteers needed
    2. Graduation (K and 5) – June 21st
    3. Sounders – October 6th – Meeting next week afterschool
    4. Summer Meeting – Monday August 19th 6:00pm

  5. Funds Requests – 10 minutes
    1. Headphones –
      1. We have headphones that students use in testing.  
      2. Looking to fund headphones for each classroom to use in centers.  10 per classroom @ $16 ea
      3. Could we approach a company for donation?
    2. Playground Equipment
    3. Field Day – funding request for $600 for a photo booth (printed on spot, props, etc).  Funding approved.
    4. Block Party $ – didn’t need the $ after all
  1. City Year Thank You – 5 minutes
    1. Target gift certificates – $50 each (8)

  2. FoRE Swag – 5 minutes
    1. Banner (3 way table cloth) – $165 – $ was approved for this
    2. Bumper Stickers possibility?
    3. T-shirt design on more swag??

  3. Additional Items / From the Floor – 5 minutes
    1. Pass out the FoRE interest cards at Kindergarten Graduation
    2. Review this year’s accomplishments!
  1. Adjourn

To discuss at Summer Meeting:

  • Online donation platform
  • Teacher start up budget
  • Year Long Plan
  • Year in total – school functions and fundraisers
  • Headphones
  • Resurface the issue of teachers requesting funds without participation in meetings.
  • How do we hold teachers accountable for their requests?
  • Back to School Barbeque – Hot Dogs and Buns, cotton candy machine
  • Email to the cards collected at the block party this summer
  • PTA membership? Why are we not part of the larger PTA organization?